Keeping an eye on the performance of your email campaigns is crucial for maintaining a strong sender reputation and getting sky high deliverability and conversion rates. In case your campaign stats aren’t as uplifting as you desire and you want to improve your email marketing, you’d better turn to email marketing audit.

In this article, we’ll provide you with a step-by-step guide on how to run the email audit and offer several tips on how to improve your email marketing with its help.

What is email marketing audit

Email audit is complex research that helps to evaluate the effectiveness of all your email marketing processes. In other words, it will enable you to figure out what works well in your e-marketing routine, spot any problems in it, and remove them.

Email marketing audit can be either internal or external. The former is performed by the company itself, while the latter is an independent examination run by a third-party organization.

Why you need an email marketing audit

Here’s a list of issues email audit helps to pin down and resolve with the corresponding treatment:

  • Security. Check whether you have all the necessary settings to ensure safe information transmission and quality of your mailing list.
  • Reputation. Identify if your sender reputation is OK by counting the number of soft and hard bounces, spam complaints, and your blacklist status.
  • Deliverability. See if your emails reach subscribers’ primary folders or don’t make it to the subscribers’ inboxes at all.
  • Effectiveness. Track whether your campaigns bring you the desirable revenue, email opens, and CTAs click.
  • Content quality. Figure out whether the subject line and the preheader bring the opens and clicks and whether the actual content of your emails is engaging enough.

If you’re planning to perform the email audit on your own, here’s a list of steps for you to keep in mind.

Email audit step 1. Analyze the process of content creation

The first thing to do while conducting the email marketing audit is to understand your workflow and figure out how the emails are created from the concept to realization. This is what you should look into at this stage:

  • Concept creation. Monitor who takes part in crafting your email campaign and how long it takes to create it. A simple email template can be made in the drag-and-drop editor within an hour, yet it takes time to craft a fundamental campaign. Depending on the size of your campaign, you might need to involve more staff and slow the process down.
  • ‘From:’ field. This line should specify the sender’s email address and include your company domain so that the users will know who they are hearing from.
  • The subject line and the preheader. Limit your subject line to 60-70 characters, personalize it, and link it with the preheader so that they will make sense together and provide additional information about email’s content.
email subject line
The subject line linked with the preheader
  • Email structure. Make sure your email consists of three blocks: a header, a body, and a footer. The header should contain the company’s logo or menu bar. The body should be easy-to-scan and outline your key offers. The footer of your email should contain a distinct unsubscribe button, your key contact information, and clickable social media icons.
email structure
The structure of an email from SkinCeuticals
  • Call to action. Limit the number of the CTAs to no more than two and make sure the call to action looks like a button which urges the subscribers to take the targeted action, for example, buy your product or subscribe to your emails.
email call to action
Email with a clear CTA
  • Images. Pay attention to the images: they should have the alt text encoded in case the actual image fails to load. Remember its format — change it to .png and make its size under 200 KB so it could load faster.
alt text for image in email
Email with alt text added to images

Email audit step 2. Check the infrastructure

Next up is the technical side of your email, including the following aspects:

  • IP reputation. There’s an array of services and reports you can use to find out more about your reputation: email feedback loops (spam complaint reports ISPs forward to a sender), Microsoft Smart Network Data Services (a free service which shows how subscribers rate your emails), sender score calculators and blacklist checking tools like Spamhaus or MXToolBox.
  • Links in emails. Check if the links in your email are valid and up-to-date, if the unsubscribe button allows the users to opt out and if the sharing links really permit to share or forward your information. Check whether your email has no shortened links. Spam filtering services recognize them as suspicious since they mask the real link you’re redirecting to.
  • Deliverability. Figure out if you have any deliverability issues like hard and soft bouncing or hitting the spam traps.
  • DNS. Your Domain Name Service is the backbone of your email marketing, so it should be always correct for your emails to keep a high sender score, avoid domain hijacking or phishing attacks.
  • Authentication. Make sure your SPF records work properly, your emails are verified according to the DKIM records you’ve set, and DMARC settings highlight how your domain deals doubtful email it receives.

Use MailTester to check whether your DNS and authentication records are all right. To set off, create a campaign and send it to the address the website offers.

testing spamness of email
Starting with MailTester

The service will then analyze your email and return back a report with identified issues related to authentication settings, blacklist status, and the email itself. Here’s how such report looks like:

mailtester results
Results of the email campaign analysis

Clicking on the identified problem, you’ll get a detailed report on it and the ways to knock these problems down. Take a look at the example below:

mailtester report
Detailed spam filter report

According to the SpamAssassin report, there is a need to validate the DKIM signature, pay more attention to coding and text-to-images ratio of the email.

Email audit step 3. Come up with the improvement plan

To improve your email marketing practice, make the following changes depending on the roots of the problems:

Email content

Prepare the hypothesis for A/B testing. Test different variants of subject lines, sender’s names, and CTA design and placement.

email ab testing
CTA design variations for A/B test

Email infrastructure

After you improve the actual content of your emails, remember to work on the tech side of your campaigns:

  • In case of any authentication mistakes, examine the corresponding settings in your email service provider or contact their support team.
  • To improve your sender reputation, make sure you clean your database to remove the bouncing addresses, check you blacklist status, reduce the spam trap hits.
  • Provide users with an easy way to opt out in order to prevent your emails from getting flagged as spam. Place the unsubscribe button in the footer of your email and check whether the links lead to the unsubscribe form. Give the users the opportunity to unsubscribe from certain types of your newsletters.

Here’s an example of an unsubscribe form created with SendPulse. In case the users decide to opt out and click the corresponding link in the footer of the email, they can choose whether to unsubscribe from all emails or certain categories of emails.

email unsubscribe form
Unsubscribe form created with SendPulse

Useful email audit tools

Email Service Provider, or ESP — the service you use to create your email marketing campaigns. If you trust your audit to third-party experts, you’ll need to provide them with access to your system and your previous campaigns’ history.

Google Analytics — the tool for tracking users’ journey after they arrived at your website from your email. Make sure you create and embed UTM tracking codes to the links in your email to see whether your campaigns bring any traffic to your website at all.

PowerPoint, PDF — programs to present the results of your email marketing audit. PDF format is a great way to present any result in an organized fashion; you can check out the “How to Edit a PDF” guide to learn more about presenting data using PDFs and many more.

Key takeaways

Conducting email audit helps you spot any mistakes in your email marketing program and elbow your way to a winning email marketing strategy.

To run the in-house audit, keep in mind the following checkpoints:

  1. Analyze the content of your emails. Revise and compare your previous campaigns, fix what needs to be improved, and remember about testing.
  2. Check the tech side of your email marketing to see if there are any mistakes or alerts.
  3. Take the needed actions to remove the spotted problems.

Audit your email marketing processes, improve your campaigns, and use SendPulse to deliver them.

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